Allmän skyddsrond - Kontor - Prevent Checklists

	Document name
		Allmän skyddsrond - Kontor
Area/location	Date
	Invalid Date
Approved by	Participants

Description	The list is based on the following regulations
Checklistan innehåller frågor om hur lokalerna och arbetsplatserna på kontoret är utformade. Den inleds med några allmänna ämnesområden och avslutas med några vanligt förekommande arbetsutrymmen.	AFS 2023:12 5§25 AFS 2023:11 3§14 AFS 2023:10 6§8 AFS 2023:2 4§4 AFS 2023:1 §13

Lighting

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
1. Is the general lighting sufficient in the premises?
2. Is daylight available?
3. Is there on-site lighting for those employees (e.g. the elderly) who feel that the lighting in the work area is insufficient?

Work with computer screens

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
4. Is the need for terminal glasses regularly checked?
5. Can employees influence how work at the screen is planned and carried out?
6. Can the table height be adjusted to allow for both sitting and standing work?
7. Is the (location) lighting good without creating reflections, e.g. in a monitor?
8. Can the chair be easily adjusted in height and can the seat depth be changed?
9. Is the monitor easy to read?

Air and temperature

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
10. Is the temperature satisfactory in the workplace?
11. Is support cooling required in specific areas of the premises or at certain workstations?
12. Is support heating required in specific areas of the premises or at certain workstations?
13. Is the air quality good on the premises?
14. Are there drafts from entrances, windows, and gates?

Ventilation

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
15. Are there both supply and exhaust air systems?
16. Is draught from the ventilation system avoided?
17. Is noise from the ventilation system avoided?
18. Is the mandatory ventilation control (OVK) carried out at the intervals that apply to ventilation systems?
19. Are there well-functioning routines for documenting control, operation, and maintenance?

First aid

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
20. Are there procedures for first aid that are known to the employees?
21. Do employees have sufficient knowledge of first aid?
22. Is there a first aid kit available?
23. Are there clearly visible notices with information about equipment, who can provide first aid and emergency phone numbers?

Fire protection (brand skydd)

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
24. Is there a fire safety officer?
25. Are there fire protection equipment in strategic locations?
26. Are the escape routes:
a) Chosen?
b) Marked with signs that are visible even when it is dark?
c) Free (unblocked)?
d) Can it be opened without a key?
e) At least two in number and independently of each other?
27. Are there evacuation alarms that warn everyone in the premises?

Reception

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
28. Can the staff leave and take breaks?
29. Can the table height be adjusted to allow for both sitting and standing work?
30. Can the chair be easily adjusted in height and can the seat depth be changed?
31. Are headsets used for regular work in the switchboard or other long-term telephone work?
32. Is the (location) lighting good without creating reflections, e.g. in a monitor?
33. Does the front desk need an assault alarm?

Cleaning services

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
34. Are trolleys, carts, or lifting aids used for transporting heavy materials?
35. Are materials, i.e. paper, office accessories, etc., stored in an ergonomically appropriate manner?
36. Are photocopiers and other office machines that generate loud noise in a separate space?
37. Are there enough workspaces for mail sorting?
38. Are there enough work surfaces for hole punching, riveting, and sorting mailings?

Workplace areas

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
39. Are the staff rooms free of objects and furnishings that can hinder the function of the facilities?
40. Can private valuables be locked up?
41. Is there a suitable dining area as well as a refrigerator, heating device, and dishwashing facilities for those who have brought food?
42. Is there a designated break area or other suitable secluded place?
43. Is there a special rest room in a larger workplace?
44. Is the rest area comfortable and undisturbed with the possibility of lying down?
45. If an overnight room is needed.
a) Is it undisturbed and has the appropriate size and décor?
b) Can food be heated and consumed?
c) Are there showers and toilets near the overnight room?

Receiving goods

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
46. Is the loading dock adapted to and working well for the business?
47. Are the transport routes easily accessible, without thresholds, spacious, without steps or inclined levels, and with adjustable doors?
48. Are there lifting aids or carts for loading, unloading, or transporting?

Room cleaning and general cleaning

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
49. Are there well-functioning cleaning routines?
50. Are there sufficiently large ventilated cleaning rooms with hot and cold water, lighting, sewers and cleaning trolleys, near the premises to be cleaned?
51. Is the cleaning area suitably furnished with shelves, cupboards for storing cleaning materials and possibly a washing machine and drying cabinet, etc.?
52. Are there surfaces that are difficult to clean due to wires on the floor, large piles of paper, etc.?

Garbage room and waste sorting.

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
53. Have the workers been provided with knowledge (about chemical and microbiological risks) and information and instructions for the management of waste and sorted waste?
54. Are there functioning procedures for the collection of hazardous waste, e.g. toner cartridges, etc.?
55. Are appropriate gloves and tools used when packing and handling waste?
56. If the recycling bin or cleaning trolley is transported in a lift, should only a lift that has an inner door or photocell be used?
57. Does the garbage room have thresholds?
58. Is the garbage room equipped with adequate lighting?
59. Are the transport aisles well designed to prevent physical overload when transporting containers?

Other Here you can note risks that need to be addressed that are not included in the checklist

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