Routines and instructions - part 1 general - Prevent Checklists

	Document name
		Routines and instructions - part 1 general
Area/location	Date
	Invalid Date
Approved by	Participants

Description	The list is based on the following regulations
This checklist addresses procedures and instructions that the business may need to establish. The checklist is suitable for use by the manager and safety representative during an annual review of the procedures that exist for the work environment work. The checklist asks for two types of documents, i.e. the procedure description itself and so-called reporting documents. Accounting documents refer to documents that are drawn up as a result of the use of the procedure. For example, a documented safety inspection at the office at a given time is an explanatory document from a general routine description of how the business conducts its risk assessments.	AFS 2023:1 §9 AFS 2023:1 §10 AFS 2023:1 §11 AFS 2023:1 §12 AFS 2023:1 §14 AFS 2023:1 §7 AFS 2023:1 §8 AFS 2023:2 8§9 AFS 2023:2 9§3 AFS 2023:2 9§4 AFS 2023:2 9§5 AFS 2023:2 9§6 AFS 2023:2 7§4 AFS 2023:2 4§4 AFS 2023:12 6§17

Allocation of tasks

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
1. Is there a routine for the allocation of tasks in the systematic work environment work?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Occupational safety and health

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
2. Is there a procedure in place to ensure that workers have sufficient osh knowledge?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Risk assessments

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
3. Is there a routine for risk assessments?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Changes to activities.

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
4. Is there a procedure for changes to activities?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Work-related injuries or ill-health and incident.

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
5. Is there a procedure for reporting and investigating work-related injuries or ill-health and incidents?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?
6. Are there procedures for immediate notification to the Swedish Work Environment Authority in the event of death, serious personal injuries, injuries that have affected several people at the same time or serious incidents?
7. Are ill-health, accidents, and serious incidents investigated?

Annual follow-up

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
8. Is there a routine for annual follow-up?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Occupational health

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
9. Is there a procedure for how to use occupational health care or other expert help?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Introduction

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
10. Is there a procedure for the introduction of new employees, temporary staff and staff with new tasks?
a) Is the procedure in writing?
b) Is the routine being followed?
c) Is the routine evaluated and improved in the annual follow-up of the systematic work environment work?

Temporary staff

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
11. Is there a procedure for taking care of temporary staff?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Minors

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
12. Is there a routine for minors?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Notes on on-call time, overtime and additional time.

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
13. Is there a routine for notes on on-call time, overtime, and additional time?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Pregnant and lactating

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
14. Is there a routine for pregnant and breastfeeding women?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Alcohol and drugs

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
15. Is there a procedure for handling harmful use?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Responsible for the coordination of work environment issues. Responsibility for coordination.

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
16. Is there a procedure for coordinating work environment issues? Coordination responsibility?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

First aid and crisis support

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
17. Are there procedures for first aid that are known to the employees?
a) Is there a standard procedure for first aid?
b) Are there any accounting documents from the routine?

Crisis management

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
18. Is there a procedure for crisis support?
a) Is the procedure for first aid and crisis support in writing?
b) Are there any accounting documents from the routine?

Work adaptation

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
19. Is there a routine for work adaptation?
a) Is the procedure in writing?
b) Are there any accounting documents from the routine?

Use and evaluation of the procedures.

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
20. Does the allocation of tasks specify who is responsible for following and improving the procedures?
21. Is the procedure being followed?
22. Are the routines evaluated and improved in the annual follow-up of the systematic work environment work?

Other Here you can note risks that need to be addressed that are not included in the checklist

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