Ports - general - Prevent Checklists

Questions

Yes No Not applicable

Questions

Yes No Not applicable

	Document name
		Ports - general
Area/location	Date
	Invalid Date
Approved by	Participants

Description	The list is based on the following regulations
	AFS 2023:1 §11 AFS 2023:11 15§4 AFS 2023:11 15§7 AFS 2023:2 2§10 AFS 2023:2 2§11 AFS 2023:10 7§6

Question	Risk assessment:
	Low	Medium	High
1. Is the order satisfactory (no spillage, rubbish, stored material etc.)?
2. Are there effective cleaning procedures in place?
3. Is the general lighting sufficient in the premises?
4. Is there suitable lighting where work is in progress and at access routes to ships?
5. Are there any disturbing glare or reflections from lamps or windows?
6. Goods are arranged in a manner that makes it more difficult.
a) Access and mooring of ships?
b) Accessibility in the port?
7. Are the run-off protection systems appropriately placed and adapted to the vehicles that are present?
8. Is there a risk of staff being exposed to exhaust fumes?
9. Are all drivers of petrol-powered vehicle machines aware that unnecessary idling is not permitted?
10. Are all diesel-powered vehicles equipped with catalytic converters and particulate filters?
11. Are life-saving equipment (e.g. with hooks, life-saving hooks) correctly placed and easy to spot?
12. Are there fixed quay ladders at about 50 m intervals?
13. Are life-saving rafts or life-saving boats available in appropriate locations?
14. Are there fasteners for gangway nets?
15. If a ladder is used, it is important to ensure that it is stable and secure.
a) Type certified.
b) Clearly marked with the manufacturer's name, year of manufacture, type designation and, if necessary, installation instructions?
c) Is the right type of anti-slip protection against the ground provided?
d) Is everything in good condition?
16. Are leaning ladders longer than 5 m or other free-standing ladders higher than 3 m braced or anchored when in use?
17. If there is a lot of noise, are hearing protection used and is there an action plan to reduce the noise level?
18. Do you undergo regular hearing checks?

Question	Risk assessment:
	Low	Medium	High
19. Is there a written assessment of various works that shows the need for the use of personal protective equipment?
20. If protective equipment, i.e. hearing protection, protective clothing, head protection, boots, gloves, etc., is required
a) Is it in use?
b) Is it available and in good condition?
21. Helmet used.
a) When loading and unloading goods?
b) Are there any risks of falling off cliffs?
22. Is a life jacket used for mooring work and other work that involves a risk of falling into the water?

Question	Risk assessment:
	Low	Medium	High
23. Is the work usually stressful or the pace jerky?
24. Can employees influence the organization and implementation of their own work?
25. Is it possible to rotate the work according to the set schedule if necessary?
26. Is the responsibility for coordinating work environment issues clearly formulated? Does it work?
27. About the port's systematic work environment management (SAM)
a) Is systematic work environment management (SAM) an integral part of the port's operations?
b) Does your work environment work need further development or improvement?
28. Are you aware of the laws and regulations that apply to your work environment and whether they are accessible?
29. Have incidents, accidents, and work-related injuries or ill health been followed up, and have measures been taken?
30. Are there many long- or short-term sick leaves due to work?
31. Are the provisions for the working environment of minors being followed, and are they performing tasks that are allowed for minors?
32. Do all forklift and machine operators have training and a driving permit?
33. Are there individual competence development plans?
34. Are new employees provided with information and training on occupational safety and health risks?
35. Are the staff trained in safe working methods, ergonomics, lifting techniques, etc.?
36. When working alone, what safety measures should be taken into consideration?
a) Do the staff have the training, instruction, and information to carry out the work alone?
b) Is the employee provided with prompt assistance in case of an emergency, for example, through a mobile phone, communication radio, or alarm device?

Question	Risk assessment:
	Low	Medium	High
37. Are the employees motivated in their work?
38. Does collaboration between different working groups work?
39. Are managers easily accessible?
40. Are violations and conflicts handled as soon as they arise?
41. Are the port's objectives clear and unambiguous for all employees?
42. Are the staff regularly informed about the port's results and new initiatives?

Question	Risk assessment:
	Low	Medium	High
43. Is there a food stall with suitable furniture?
44. Are there changing rooms with showers, possibly with separate rooms for work and walking clothes if the work is very dirty?
45. Are there drying rooms or drying cabinets available for wet work clothes if needed?
46. Are there specific devices available for cleaning work clothes, safety boots, etc., when necessary?

Question	Risk assessment:
	Low	Medium	High
47. Are there clear procedures for what to do in the event of a fire?
48. Are regular rescue and fire drills conducted?
49. Clearly signposted in the areas where.
a) Is smoking and the introduction of other ignition sources prohibited?
b) Should explosion-proof electrical equipment be used?
50. Is there preparedness for first aid in the event of an accident, e.g. trained personnel, dressing equipment for minor injuries?
51. Are notices with information about first aid and crisis support clearly visible in appropriate places?
52. Are smoke alarms and sprinkler systems located in appropriate locations?
53. In existing premises
a) Are the escape routes unobstructed and marked with signs that are visible even in the dark?
b) Are fire extinguishers available and in good condition?
c) Are the staff aware of the location of the fire extinguisher and how to use it?
d) Are fire extinguishers regularly checked to ensure they are filled, in good condition, and not blocked, etc.?

Question	Risk assessment:
	Low	Medium	High
54. Are the chemicals used in your workplaces risk assessed?
55. Is there a list of all chemical risk sources?
56. Are safety data sheets available for the affected personnel?
57. Are the staff aware of the risks associated with the hazardous chemicals they work with?
58. Are personal protective equipment used, e.g. gloves with long collars, protective clothing, etc., when handling hazardous chemicals?
59. Are the chemicals stored in a well-ventilated area with an impermeable substrate and without a floor drain?
60. Are chemical spills immediately cleaned up using absorbents? NB! Great risk of ignition and fire!

Question	Risk assessment:
	Low	Medium	High
61. Is there an approved waste management plan?
62. Are ships informed about the types of waste that are received and how they are received?
63. Are there reception facilities?
a) Easily accessible and located as close to the quays as possible?
b) For example, are the cans, barrels, etc., whole, tightly closed, and clearly marked?
64. Are there aids for lifting, moving cans, barrels, etc.?
65. Does the management of any type of waste need to be improved? NB! This applies to both your own and ship's waste.
66. Are there written work and safety instructions for how hazardous waste should be handled?
67. Are staff using appropriate personal protective equipment when disposing of waste?
68. Are the recycling stations?
a) Placed on a hardened surface, such as slabs of concrete or sheet metal?
b) Is it weatherproof?

Question	Risk assessment:
	Low	Medium	High
69. Is the transport of dangerous goods notified in advance at least 24 hours before arrival to the person responsible for goods handling?
70. Before dangerous goods are brought into the port, has the responsible party ensured that:
a) Are dangerous goods pre-registered?
b) Are dangerous goods documented?
c) Is the load carrier marked in accordance with current regulations?
71. Does the notification contain all the information needed for the safe handling of dangerous goods?
72. Has the handling of dangerous goods been risk assessed?
73. Does work with dangerous goods only begin after the supervisory staff have received written instructions, such as transport cards? NB! Transport cards must accompany the entire transport chain operations.
74. Have the employees received training in handling hazardous materials? Has the information about the training been documented?
75. Are there specific areas for the storage of hazardous materials?
76. Is there a parking space for suspected leaking containers?
77. Are there procedures for cleaning up spills?
78. Is there preparedness, and do all employees know the instructions that apply in the event of an accident involving dangerous goods?
79. Is suitable protective equipment, e.g. protective suit, breathing apparatus, boots, etc., available for immediate use?

Question	Risk assessment:
	Low	Medium	High
80. Has an approved security plan been implemented, along with the associated training information?
81. Does maritime security affect the work environment?

Ports - general

General information about the checklist

Quays, ramps, port plans. (1-18)

Is the order satisfactory (no spillage, rubbish, stored material etc.)?

Are there effective cleaning procedures in place?

Is the general lighting sufficient in the premises?

Is there suitable lighting where work is in progress and at access routes to ships?

Are there any disturbing glare or reflections from lamps or windows?

Goods are arranged in a manner that makes it more difficult.

a) Access and mooring of ships?

b) Accessibility in the port?

Are the run-off protection systems appropriately placed and adapted to the vehicles that are present?

Is there a risk of staff being exposed to exhaust fumes?

Are all drivers of petrol-powered vehicle machines aware that unnecessary idling is not permitted?

Are all diesel-powered vehicles equipped with catalytic converters and particulate filters?

Are life-saving equipment (e.g. with hooks, life-saving hooks) correctly placed and easy to spot?

Are there fixed quay ladders at about 50 m intervals?

Are life-saving rafts or life-saving boats available in appropriate locations?

Are there fasteners for gangway nets?

If a ladder is used, it is important to ensure that it is stable and secure.

a) Type certified.

b) Clearly marked with the manufacturer's name, year of manufacture, type designation and, if necessary, installation instructions?

c) Is the right type of anti-slip protection against the ground provided?

d) Is everything in good condition?

Are leaning ladders longer than 5 m or other free-standing ladders higher than 3 m braced or anchored when in use?

If there is a lot of noise, are hearing protection used and is there an action plan to reduce the noise level?

Do you undergo regular hearing checks?

Personal protective equipment (19-22)

Is there a written assessment of various works that shows the need for the use of personal protective equipment?

If protective equipment, i.e. hearing protection, protective clothing, head protection, boots, gloves, etc., is required

a) Is it in use?

b) Is it available and in good condition?

Helmet used.

a) When loading and unloading goods?

b) Are there any risks of falling off cliffs?

Is a life jacket used for mooring work and other work that involves a risk of falling into the water?

Staff and work organisation (23-36)

Is the work usually stressful or the pace jerky?

Can employees influence the organization and implementation of their own work?

Is it possible to rotate the work according to the set schedule if necessary?

Is the responsibility for coordinating work environment issues clearly formulated? Does it work?

About the port's systematic work environment management (SAM)

a) Is systematic work environment management (SAM) an integral part of the port's operations?

b) Does your work environment work need further development or improvement?

Are you aware of the laws and regulations that apply to your work environment and whether they are accessible?

Have incidents, accidents, and work-related injuries or ill health been followed up, and have measures been taken?

Are there many long- or short-term sick leaves due to work?

Are the provisions for the working environment of minors being followed, and are they performing tasks that are allowed for minors?

Do all forklift and machine operators have training and a driving permit?

Are there individual competence development plans?

Are new employees provided with information and training on occupational safety and health risks?

Are the staff trained in safe working methods, ergonomics, lifting techniques, etc.?

When working alone, what safety measures should be taken into consideration?

a) Do the staff have the training, instruction, and information to carry out the work alone?

b) Is the employee provided with prompt assistance in case of an emergency, for example, through a mobile phone, communication radio, or alarm device?

Well-being and working climate (37-42)

Are the employees motivated in their work?

Does collaboration between different working groups work?

Are managers easily accessible?

Are violations and conflicts handled as soon as they arise?

Are the port's objectives clear and unambiguous for all employees?

Are the staff regularly informed about the port's results and new initiatives?

Staff spaces (43-46)

Is there a food stall with suitable furniture?

Are there changing rooms with showers, possibly with separate rooms for work and walking clothes if the work is very dirty?

Are there drying rooms or drying cabinets available for wet work clothes if needed?

Are there specific devices available for cleaning work clothes, safety boots, etc., when necessary?

Fire and other emergencies (47-53)

Are there clear procedures for what to do in the event of a fire?

Are regular rescue and fire drills conducted?

Clearly signposted in the areas where.

a) Is smoking and the introduction of other ignition sources prohibited?

b) Should explosion-proof electrical equipment be used?

Is there preparedness for first aid in the event of an accident, e.g. trained personnel, dressing equipment for minor injuries?

Are notices with information about first aid and crisis support clearly visible in appropriate places?

Are smoke alarms and sprinkler systems located in appropriate locations?

In existing premises

a) Are the escape routes unobstructed and marked with signs that are visible even in the dark?

b) Are fire extinguishers available and in good condition?

c) Are the staff aware of the location of the fire extinguisher and how to use it?