Digital systems - comprehensive - Prevent Checklists

	Document name
		Digital systems - comprehensive
Area/location	Date
	Invalid Date
Approved by	Participants

Description	The list is based on the following regulations
The checklist can be used to ensure that the digital systems are designed to support users in their work and meet the demands of the business. The list also addresses issues related to support, training, safety, and equipment.

The design of the systems.

Question	Yes	No	N/A	Risk assessment:			Action	Responsible	Latest completion date	Control
				Low	Medium	High
1. Do the systems work together to support the users?
2. Are different passwords required for logging into different systems?

Training and information

Question	Yes	No	N/A	Risk assessment:			Action	Responsible	Latest completion date	Control
				Low	Medium	High
1. Have affected users received sufficient training so that the systems provide the intended benefits?
2. Are there procedures for quick and accurate internal information about the IT solutions?

Support

Question	Yes	No	N/A	Risk assessment:			Action	Responsible	Latest completion date	Control
				Low	Medium	High
1. Do users have access to IT support?
2. Do users know how to contact support?
3. Is there an agreement with support on response times to cases (SLAs)?

Equipment

Question	Yes	No	N/A	Risk assessment:			Action	Responsible	Latest completion date	Control
				Low	Medium	High
1. Can users choose between different models in terms of equipment?
2. Are all colleagues using the same software?
3. Can users choose between different types of other equipment?
4. Does the network in the joint office have sufficient capacity?
5. Do the printers function as expected?
6. Do the meeting rooms have equipment that enables effective hybrid meetings?

Safety

Question	Yes	No	N/A	Risk assessment:			Action	Responsible	Latest completion date	Control
				Low	Medium	High
1. Is it security at a level that minimizes the risk of data loss?
2. Is the IT security at a level that secures sensitive information?
3. Is the IT security at a level that minimizes the risk of operational disruptions?
4. Do managers and employees have sufficient knowledge about IT security to ensure that security is not compromised?

Remote workplace

Question	Yes	No	N/A	Risk assessment:			Action	Responsible	Latest completion date	Control
				Low	Medium	High
1. Does the user have access to extra monitors?
2. Does the user have access to an external keyboard?
3. Does the user have access to an external mouse?
4. Does the user have access to headsets?
5. Is the connection fast enough for the user's needs?
6. Can the user interact with colleagues in a way that meets the requirements of the work?
7. Can the user interact with external customers and partners in the way that the work requires?
8. Does the user have sufficient knowledge of the equipment?

Other Here you can note risks that need to be addressed that are not included in the checklist

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