Monitoring step 2. Permanent supervisory assignments

	Document name
		Monitoring step 2. Permanent supervisory assignments
Area/location	Date
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Approved by	Participants

Description	The list is based on the following regulations
This checklist is aimed at those who conduct stationary guarding, reception service, security checks, port and maritime security, public surveillance, value depot and mark-up (CMS). Checklists for steps one and three, as well as more detailed instructions on how to use these, can be found at www.prevent.sebranschtjansterbevakning.

Organisational and social work environment

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
1. Is that a reasonable workload during a normal shift?

Communication and alarms

Question	Risk assessment:
	Low	Medium	High
2. Does BYA take into account the success factors in the use of assault alarms?
3. Is there alarm, radio, and telephone coverage, and if not, are zones with limited radio coverage mapped, documented, and known?

Training and instructions

Question	Risk assessment:
	Low	Medium	High
4. Are employees informed about protection committees, chemical hazards, biological risks, and the risk of burns and cold damage where applicable?
5. Are there instructions and handling training for the technical equipment used?
6. Are there clear instructions describing how known risks should be prevented and managed at the customer's premises?

Protective equipment

Question	Risk assessment:
	Low	Medium	High
7. Are all employees provided with the personal protective equipment they need according to the risk assessment?
8. Do all employees have access to the other work equipment they need?

Staff spaces

Question	Risk assessment:
	Low	Medium	High
9. Does the workplace provide access to break rooms for recovery with access to drinking water, toilets, equipment for heating food and drink, and other facilities according to the Better Work Environment Ordinance's publication on Better Surveillance of Premises (BAM)?
10. Are there changing rooms at the workplace with shower facilities and a private locker for storing uniforms and valuables?

Specific risks

Question	Risk assessment:
	Low	Medium	High
11. Is Prevent's checklist taken into account if tasks with an increased risk of infection occur?
12. Is the Prevent's checklist (or equivalent) for the coordination of work environment issues being considered? Is there responsibility for coordination at a permanent establishment?
13. Can employees receive prompt assistance on-site when activated personal alarms are triggered, as described in the publication "Success factors when using assault alarms" by BYA?
14. Is there a functioning procedure for immediately informing all staff who may be affected by information, e.g. from the police, about an increased risk of crime in a certain place?
15. Are there conditions for the security personnel to evacuate?
16. Is there a special risk assessment when working in the port and maritime area?
17. Do staff know the security and confidentiality procedures they must follow to minimize the risk of exposure to explosives and infection when handling assignments involving opening mail or handling goods?

Threats and violence

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
18. Is the workplace assignment designed so that the risk of violence and threats can be prevented as far as possible?

Premises

Question	Risk assessment:
	Low	Medium	High
19. Are the spaces used by the staff well-organized and clean?
20. Is the ventilation, sound, lighting, and heating working satisfactorily?
21. Are there ergonomic mats that retain function on standing surfaces?
22. Are there facilities to handle detainees in a safe manner (if such tasks occur)?
23. Is the site guarded by the appropriate type of security personnel?
24. Is the publication "Better guarding premises including checklist" from BYA taken into account when assessing, new, extending, and rebuilding premises that the staff will be staying in?

Safeguards

Question	Risk assessment:
	Low	Medium	High
25. Are x-ray machines safe from a work environment point of view, e.g. equipped with warning text, lead pendants, pinch protection and emergency stops?
26. Are technical detection equipment and workstations ergonomically designed?
27. Are there work environment procedures for handling suspected explosives found during security checks?
28. Are there appropriate facilities and equipment to carry out manual examinations (searches) in a safe way from a work environment perspective?
29. Does the company minimize the risks of staff being hit in connection with vehicle inspections? This can be done, for example, by training staff and signposting about vehicle inspections.

Reception service

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
30. Has Prevent's checklist for creating a good working environment at reception services been taken into account?

Deposit and revaluation

Question	Risk assessment:
	Low	Medium	High
31. Are the machines arranged in a way that provides sufficient space for the staff to work on the machines and transport materials?
32. Are machines emitting air pollutants equipped with extractors?
33. Are coin wrappers equipped with extractors?
34. Are machines safe from a work environment point of view, e.g. equipped with warning texts, covers and emergency stops?
35. Are there aids to avoid the risk of musculoskeletal injuries?
36. Is the cleaning considered satisfactory in terms of removing dust particles?
37. Are there established routines for cleaning?
38. Can awkward working postures be avoided when cleaning machines and other machine work?
39. Is machine maintenance carried out regularly according to the manufacturer's instructions?
40. Are there procedures in place to check that forklift work is carried out safely?
41. Can forklift loading be carried out safely?
42. Are regular inspections and servicing carried out in accordance with the manufacturer's instructions?
43. Are there requirements for managing chemical hazards?
44. Are open dye inks and other chemicals handled safely?
45. Are chemicals risk assessed for solvents, allergenic substances or other substances that are hazardous to health?
46. Are chemicals and waste stored safely?
47. Are there established procedures for handling attacks or suspected attacks?
48. Are the alarm points sufficiently accessible?
49. Are the transport routes easily accessible?
50. Are the transport routes without thresholds, steps or inclined planes?
51. Are the transport routes equipped with adjustable doors?
52. Is the work free from lifting above shoulder height and below knee height?
53. Are machines and cabinets securely anchored?
54. Does the interface between CIT and depot staff function properly?
55. Are there ergonomic mats where you stand often?
56. Do all staff wear safety shoes and work clothes?

Other Here you can note risks that need to be addressed that are not included in the checklist

More checklists can be found at www.prevent.se/checklistor

Monitoring step 2. Permanent supervisory assignments

General information about the checklist

Organisational and social work environment (1-1)

Is that a reasonable workload during a normal shift?

Communication and alarms (2-3)

Does BYA take into account the success factors in the use of assault alarms?

Is there alarm, radio, and telephone coverage, and if not, are zones with limited radio coverage mapped, documented, and known?

Training and instructions (4-6)

Are employees informed about protection committees, chemical hazards, biological risks, and the risk of burns and cold damage where applicable?

Are there instructions and handling training for the technical equipment used?

Are there clear instructions describing how known risks should be prevented and managed at the customer's premises?

Protective equipment (7-8)

Are all employees provided with the personal protective equipment they need according to the risk assessment?

Do all employees have access to the other work equipment they need?

Staff spaces (9-10)

Does the workplace provide access to break rooms for recovery with access to drinking water, toilets, equipment for heating food and drink, and other facilities according to the Better Work Environment Ordinance's publication on Better Surveillance of Premises (BAM)?

Are there changing rooms at the workplace with shower facilities and a private locker for storing uniforms and valuables?

Specific risks (11-17)

Is Prevent's checklist taken into account if tasks with an increased risk of infection occur?

Is the Prevent's checklist (or equivalent) for the coordination of work environment issues being considered? Is there responsibility for coordination at a permanent establishment?

Can employees receive prompt assistance on-site when activated personal alarms are triggered, as described in the publication "Success factors when using assault alarms" by BYA?

Is there a functioning procedure for immediately informing all staff who may be affected by information, e.g. from the police, about an increased risk of crime in a certain place?

Are there conditions for the security personnel to evacuate?

Is there a special risk assessment when working in the port and maritime area?

Do staff know the security and confidentiality procedures they must follow to minimize the risk of exposure to explosives and infection when handling assignments involving opening mail or handling goods?

Threats and violence (18-18)

Is the workplace assignment designed so that the risk of violence and threats can be prevented as far as possible?

Premises (19-24)

Are the spaces used by the staff well-organized and clean?

Is the ventilation, sound, lighting, and heating working satisfactorily?

Are there ergonomic mats that retain function on standing surfaces?

Are there facilities to handle detainees in a safe manner (if such tasks occur)?

Is the site guarded by the appropriate type of security personnel?

Is the publication "Better guarding premises including checklist" from BYA taken into account when assessing, new, extending, and rebuilding premises that the staff will be staying in?

Safeguards (25-29)

Are x-ray machines safe from a work environment point of view, e.g. equipped with warning text, lead pendants, pinch protection and emergency stops?

Are technical detection equipment and workstations ergonomically designed?

Are there work environment procedures for handling suspected explosives found during security checks?

Are there appropriate facilities and equipment to carry out manual examinations (searches) in a safe way from a work environment perspective?

Does the company minimize the risks of staff being hit in connection with vehicle inspections? This can be done, for example, by training staff and signposting about vehicle inspections.

Reception service (30-30)

Has Prevent's checklist for creating a good working environment at reception services been taken into account?

Deposit and revaluation (31-56)

Are the machines arranged in a way that provides sufficient space for the staff to work on the machines and transport materials?

Are machines emitting air pollutants equipped with extractors?

Are coin wrappers equipped with extractors?

Are machines safe from a work environment point of view, e.g. equipped with warning texts, covers and emergency stops?

Are there aids to avoid the risk of musculoskeletal injuries?

Is the cleaning considered satisfactory in terms of removing dust particles?

Are there established routines for cleaning?

Can awkward working postures be avoided when cleaning machines and other machine work?

Is machine maintenance carried out regularly according to the manufacturer's instructions?

Are there procedures in place to check that forklift work is carried out safely?

Can forklift loading be carried out safely?

Are regular inspections and servicing carried out in accordance with the manufacturer's instructions?

Are there requirements for managing chemical hazards?

Are open dye inks and other chemicals handled safely?

Are chemicals risk assessed for solvents, allergenic substances or other substances that are hazardous to health?

Are chemicals and waste stored safely?

Are there established procedures for handling attacks or suspected attacks?

Are the alarm points sufficiently accessible?

Are the transport routes easily accessible?

Are the transport routes without thresholds, steps or inclined planes?

Are the transport routes equipped with adjustable doors?

Is the work free from lifting above shoulder height and below knee height?

Are machines and cabinets securely anchored?

Does the interface between CIT and depot staff function properly?

Are there ergonomic mats where you stand often?

Do all staff wear safety shoes and work clothes?

Monitoring step 2. Permanent supervisory assignments

Organisational and social work environment

Communication and alarms

Training and instructions

Protective equipment

Staff spaces

Specific risks

Threats and violence

Premises

Safeguards

Reception service