Monitoring step 2. Variable supervisory assignments

	Document name
		Monitoring step 2. Variable supervisory assignments
Area/location	Date
	Invalid Date
Approved by	Participants

Description	The list is based on the following regulations
This checklist is aimed at those who conduct patrols, area and district surveillance, alarms and measures, disturbance hotlines, parking surveillance, ticket control, or cash in transit (CIT). The checklist is completed as the second step out of three. Checklists for steps one and three, as well as more detailed instructions on how to use these, can be found at www.prevent.se/branschtjanster/bevakning.	AFS 2023:10 6§6

Organisational and social work environment

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
1. Is that a reasonable workload during a normal shift?

Communication and alarms

Question	Risk assessment:
	Low	Medium	High
2. Do success factors exist in the use of assault alarms when employees are equipped with personal alarms produced by BYA?
3. Is there alarm, radio, and telephone coverage, and if not, are zones with limited radio coverage mapped, documented, and known?

Education

Question	Risk assessment:
	Low	Medium	High
4. Are employees informed about protection committees, chemical hazards, biological risks, and the risk of burns and cold damage where applicable?
5. Are there instructions and handling training for the technical equipment used?

Instructions

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
6. Are there clear instructions describing how known risks should be prevented and managed at the customer's premises?

Protective equipment

Question	Risk assessment:
	Low	Medium	High
7. Are all employees provided with the personal protective equipment they need according to the risk assessment?
8. Do all employees have access to the other work equipment they need?

Staff spaces

Question	Risk assessment:
	Low	Medium	High
9. Is there a reasonable number of assignments where the customer has approved the use of a break room for recovery as well as access to drinking water, toilets, and the possibility of heating food and drink?
10. Are there staff spaces available at the workplace in proportion to the business?

Specific risks

Question	Risk assessment:
	Low	Medium	High
11. Is Prevent's checklist taken into account if tasks with an increased risk of infection occur?
12. Is the Prevent's checklist (or equivalent) for the coordination of work environment issues being considered? Is there responsibility for coordination at a permanent establishment?
13. Can employees receive prompt on-site assistance in the event of an activated personal alarm according to the publication "Success factors when using assault alarms" by the Swedish Work Environment Authority?
14. Is there a functioning procedure for immediately informing all staff who may be affected by information, e.g. from the police, about an increased risk of crime in a certain place?

Threats and violence

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
15. Is the mission designed to minimize the risk of violence and threats as much as possible?

Alarm and action (also in case of cash transport if it occurs)

Question	Risk assessment:
	Low	Medium	High
16. Can all alarm objects be checked from a distance with the help of an external control or with the help of cameras?
17. Do those responsible for implementing measures and residual value protection have the necessary prerequisites to do so?
18. Are there specific instructions and risk assessments made depending on the type of alarm signal in order to take action?

Disturbance hotline (if available)

Question	Risk assessment:
	Low	Medium	High
19. Is the work environment work carried out in accordance with the applicable provisions from the police authority?
20. Is the work environment work carried out in accordance with the swedish work environment authority's statute book's training for disturbance hotlines?
21. Is the work otherwise carried out in accordance with the collective agreement's appendix agreement regarding staffing in the event of disturbance hotlines in residential areas?
22. Are the instructions free of work steps that entail an increased risk of provoking the apartment owner?

Parking enforcement (public and civil law surveillance)

Question	Risk assessment:
	Low	Medium	High
23. Are specific work environments and monitoring times subject to risk assessment?
24. Do personnel receive training in communication, conflict management, and self-protection that is at least equivalent to the self-defence components of guard training?
25. Have collision risks been assessed, and have the staff received instructions and training on how to reduce them?
26. Is anyone who works with civil law parking control of the plot also trained for the task?

Ticket inspection

Question	Risk assessment:
	Low	Medium	High
27. Will the staff receive special training adapted to the assignment?
28. Do the instructions prioritize your own safety over revenue assurance?
29. Are risks associated with the rail traffic environment assessed and managed?
30. Are risks associated with bus services assessed and managed?
31. Are the assignments always carried out with at least double staffing and with the possibility of quick assistance from security guards or the police?
32. Are there procedures in place to ensure that ticket inspection is only carried out on buses without seat belt requirements and that allow standing passengers?

Cash handling (cit)

Question	Risk assessment:
	Low	Medium	High
33. Has the room been cleaned?
34. Is the general lighting sufficient in the premises?
35. Do you take measures to avoid being dazzled in the room?
36. Can the door be bolted from the inside?
37. Is there a peephole in the door?
38. Are there specifically designated and risk-assessed vehicle storage sites?
39. Are there safe places to take breaks?
40. Are procedures for handling suspects known?
41. Is there a procedure for reporting suspicious observations?
42. Do we have full coverage where the car is?
43. Are the camera's functions well thought out from a human, technology, and organizational perspective?
44. Is it ensured that all employees receive training on all technology support used?
45. Are there equipment, training, and safety data sheets available for handling chemicals?
46. Are there ramps for coin trolleys where needed?
47. Has an investigation been conducted to determine if employees are performing work with working postures and work movements, manual handling, and repetitive work that may pose a health hazard or be unnecessarily tiring?
48. Are there lifting aids or carts for loading, unloading, or transporting?
49. Are the roads in the site office for pedestrian and vehicular traffic (indoor and outdoor) separated, marked, and unblocked?
50. Does working alone, which involves a significant risk, have to be supervised or monitored by others?
51. Are employees provided with assistance in prioritizing tasks when things become disorganized?

Other Here you can note risks that need to be addressed that are not included in the checklist

More checklists can be found at www.prevent.se/checklistor

Monitoring step 2. Variable supervisory assignments

General information about the checklist

Organisational and social work environment (1-1)

Is that a reasonable workload during a normal shift?

Communication and alarms (2-3)

Do success factors exist in the use of assault alarms when employees are equipped with personal alarms produced by BYA?

Is there alarm, radio, and telephone coverage, and if not, are zones with limited radio coverage mapped, documented, and known?

Education (4-5)

Are employees informed about protection committees, chemical hazards, biological risks, and the risk of burns and cold damage where applicable?

Are there instructions and handling training for the technical equipment used?

Instructions (6-6)

Are there clear instructions describing how known risks should be prevented and managed at the customer's premises?

Protective equipment (7-8)

Are all employees provided with the personal protective equipment they need according to the risk assessment?

Do all employees have access to the other work equipment they need?

Staff spaces (9-10)

Is there a reasonable number of assignments where the customer has approved the use of a break room for recovery as well as access to drinking water, toilets, and the possibility of heating food and drink?

Are there staff spaces available at the workplace in proportion to the business?

Specific risks (11-14)

Is Prevent's checklist taken into account if tasks with an increased risk of infection occur?

Is the Prevent's checklist (or equivalent) for the coordination of work environment issues being considered? Is there responsibility for coordination at a permanent establishment?

Can employees receive prompt on-site assistance in the event of an activated personal alarm according to the publication "Success factors when using assault alarms" by the Swedish Work Environment Authority?

Is there a functioning procedure for immediately informing all staff who may be affected by information, e.g. from the police, about an increased risk of crime in a certain place?

Threats and violence (15-15)

Is the mission designed to minimize the risk of violence and threats as much as possible?

Alarm and action (also in case of cash transport if it occurs) (16-18)

Can all alarm objects be checked from a distance with the help of an external control or with the help of cameras?

Do those responsible for implementing measures and residual value protection have the necessary prerequisites to do so?

Are there specific instructions and risk assessments made depending on the type of alarm signal in order to take action?

Disturbance hotline (if available) (19-22)

Is the work environment work carried out in accordance with the applicable provisions from the police authority?

Is the work environment work carried out in accordance with the swedish work environment authority's statute book's training for disturbance hotlines?

Is the work otherwise carried out in accordance with the collective agreement's appendix agreement regarding staffing in the event of disturbance hotlines in residential areas?

Are the instructions free of work steps that entail an increased risk of provoking the apartment owner?

Parking enforcement (public and civil law surveillance) (23-26)

Are specific work environments and monitoring times subject to risk assessment?

Do personnel receive training in communication, conflict management, and self-protection that is at least equivalent to the self-defence components of guard training?

Have collision risks been assessed, and have the staff received instructions and training on how to reduce them?

Is anyone who works with civil law parking control of the plot also trained for the task?

Ticket inspection (27-32)

Will the staff receive special training adapted to the assignment?

Do the instructions prioritize your own safety over revenue assurance?

Are risks associated with the rail traffic environment assessed and managed?

Are risks associated with bus services assessed and managed?

Are the assignments always carried out with at least double staffing and with the possibility of quick assistance from security guards or the police?

Are there procedures in place to ensure that ticket inspection is only carried out on buses without seat belt requirements and that allow standing passengers?

Cash handling (cit) (33-51)

Has the room been cleaned?

Is the general lighting sufficient in the premises?

Do you take measures to avoid being dazzled in the room?

Can the door be bolted from the inside?

Is there a peephole in the door?

Are there specifically designated and risk-assessed vehicle storage sites?

Are there safe places to take breaks?

Are procedures for handling suspects known?

Is there a procedure for reporting suspicious observations?

Do we have full coverage where the car is?

Are the camera's functions well thought out from a human, technology, and organizational perspective?

Is it ensured that all employees receive training on all technology support used?

Are there equipment, training, and safety data sheets available for handling chemicals?

Are there ramps for coin trolleys where needed?

Has an investigation been conducted to determine if employees are performing work with working postures and work movements, manual handling, and repetitive work that may pose a health hazard or be unnecessarily tiring?

Are there lifting aids or carts for loading, unloading, or transporting?

Are the roads in the site office for pedestrian and vehicular traffic (indoor and outdoor) separated, marked, and unblocked?

Does working alone, which involves a significant risk, have to be supervised or monitored by others?

Are employees provided with assistance in prioritizing tasks when things become disorganized?

Monitoring step 2. Variable supervisory assignments

Organisational and social work environment

Communication and alarms

Education

Instructions

Protective equipment

Staff spaces

Specific risks

Threats and violence

Alarm and action (also in case of cash transport if it occurs)

Disturbance hotline (if available)

Parking enforcement (public and civil law surveillance)

Ticket inspection

Cash handling (cit)