This checklist can be used by the school leader together with the safety representative to assess the risk of the activities at an organisational level. You can choose to complete the entire list or parts of it. Feel free to include the student safety representative in the section about the students' work environment. If you have a special focus on schools, note that Prevent also has checklists for other industries and topics that may be useful. Prevent also offers the OSA survey, which is an employee survey focusing on the organisational and social work environment, OSA. Adapted schools and emergency schools may require special risk assessments.
This checklist can be used by the school leader together with the safety representative to assess the risk of the activities at an organisational level. You can choose to complete the entire list or parts of it. Feel free to include the student safety representative in the section about the students' work environment. If you have a special focus on schools, note that Prevent also has checklists for other industries and topics that may be useful. Prevent also offers the OSA survey, which is an employee survey focusing on the organisational and social work environment, OSA. Adapted schools and emergency schools may require special risk assessments.
1. Is described and documented in the example of a work environment policy how systematic work environment work will be conducted and who will participate?
2. Is there a clear distribution of work environment responsibility, governance, and resources (for the job)?
3. Are there procedures in place to investigate the work environment conditions for all employees, including managers, and to assess the risk of someone being affected by ill-health at work?
a) Do you regularly check the working environment conditions?
4. Do you conduct written risk assessments in which you assess whether the risks are serious or not?
5. Do you also carry out risk assessments before planned changes to activities?
6. Does the safety representative receive information from the employer about upcoming changes in good time, as well as time to familiarize themselves with the issue so that the safety representative can actively participate in the systematic work environment work?
7. Are there written action plans for measures that cannot be implemented immediately, specifying when the measures will be implemented and who is responsible for ensuring their implementation?
8. Do you follow up on the actions and their results?
9. Do you give the employee the opportunity to participate in surveys, risk assessments, and the establishment of action plans?
10. Do the safety representative and the pupil safety representative have sufficient and up-to-date knowledge of the work environment legislation to actively participate in the systematic work environment work at school?
11. Has the employer allocated the work environment tasks in writing within the business to managers, supervisors, and the employee concerned (e.g., chemistry, handicrafts, sports, kitchen)?
12. The employer has ensured that work environment tasks are distributed among a sufficient number of people based on their needs and that these have governance, resources (for the job), and sufficient competence?
13. Do you have routines for annually following up the work with the systematic work environment work?
14. Are there functioning procedures for investigating incidents, ill-health, and accidents, as well as victimisation, for both students and staff?
15. Are the procedures well known to all staff (including temporary employees)?
16. Are there functioning procedures for reporting serious incidents to the swedish work environment authority?
17. Do you investigate ill-health, accidents, serious incidents, as well as threats and violent incidents?
18. Do you have written instructions and procedures for the introduction of new employees, substitutes, and temporary staff?
19. Do you bring in external support when needed, for example from occupational health services or other external consultant resources?
Organisational and social work environment
Question
Yes
No
N/A
Risk assessment:
Risk description
Low
Medium
High
20. Do you have regular workplace meetings or other forums where employees can continuously discuss work environment issues?
21. Are performance appraisals conducted on a regular basis?
22. Are the roles clear in the workplace (with clear objectives, expectations, and tasks)?
23. Is the amount of work for each person reasonable, i.e., is there a balance between demands and resources (for the job)?
24. Does everyone have sufficient knowledge, resources (for the job), and governance to manage their tasks?
25. Do you receive help prioritizing your tasks to minimize high workload?
26. Is there time for recovery during the workday?
27. Can employees influence the organization and implementation of their own work?
28. Are there clear and effective routines for scheduling, workforce planning, and holiday planning?
29. Is the immediate manager available for help and support if needed?
30. Do you check whether cooperation between employees is functioning well?
31. Do you investigate whether there is a permissive climate where everyone dares to say what they think and feel?
32. Do you check whether everyone feels they are being treated fairly and with respect?
33. Do you investigate whether the workplace is free from discrimination, bullying, or other forms of victimisation?
34. Are there established procedures for addressing violations and conflicts as soon as they arise?
The students' work environment
Question
Yes
No
N/A
Risk assessment:
Risk description
Low
Medium
High
35. Does the school have rules of conduct developed in cooperation with the students at the school?
36. Are the rules of conduct consistently applied by all staff at the school?
37. Do you have effective procedures for detecting and taking measures against violations and bullying?
38. Is the size and composition of the student groups appropriate?
39. Do you investigate how study peace, noise levels, and rules of conduct function in the classrooms?
40. Do students have access to a safe adult throughout the school day?
41. Are there routines for conducting risk assessments of students with extroverted behaviour?
42. Are there clear action plans for threatening and violent situations?
43. Is there knowledge among the school staff to manage conflicts?
Physical ergonomics
Question
Yes
No
N/A
Risk assessment:
Risk description
Low
Medium
High
44. Have you investigated the risks of musculoskeletal disorders for different categories of staff at the school?
45. Have workers received sufficient information or training on how to work to avoid musculoskeletal disorders in the body?
46. Do the staff concerned have knowledge of personal transfer and transfer techniques?
47. Do pupils and school staff have sufficient knowledge about the risks of ill-health from incorrect working postures when working with computer screens?
48. Are your workplaces adapted to the existing need for digital work?
Minors
Question
Yes
No
N/A
Risk assessment:
Risk description
Low
Medium
High
49. Do you have procedures for selecting tasks for minors when they are going to complete their internship? Their maturity, knowledge, and age must be taken into account.
Other Here you can note risks that need to be addressed that are not included in the checklist
