The checklist contains questions about the physical, organisational and social work environment when working remotely. The questions focus on office work that is not carried out on the employer's own premises. The checklist can be used as a tool for the responsible manager to investigate the working conditions of the entire work group, the business and the company when employees work remotely. The checklist is a basis for the responsible manager and work environment representative at the safety inspection. To support this, there is also a checklist (fillable PDF) to have as a basis for dialogue between manager and employee about the conditions for each one. The PDF is available at prevent.sedistansarbete.
Questions
a) What has been your experience of working remotely?
b) What are the routines for a working day? (e.g. getting started in the morning, taking breaks, getting out and ending the day?)
c) Where to draw the line between work and recovery?
d) What is workload?
e) Work performance?
a) What tasks require concentration?
b) Are you referring to creative tasks?
a) Do the employees have sufficient technical competence?
b) Can employees carry out their internal work with colleagues?
c) Can the employees perform their work with external customers and contacts?
a) Is there good general lighting? (From e.g. ceiling lamp.)
b) Is good spot lighting provided? (From e.g. desk lamp.)
c) Is it possible to screen off daylight with a curtain or blind?
d) No annoying glare or reflections on the screen?
e) Can you block out any disturbing noises?
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Teleworking
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Teleworking
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Description
The list is based on the following regulations
The checklist contains questions about the physical, organisational and social work environment when working remotely. The questions focus on office work that is not carried out on the employer's own premises. The checklist can be used as a tool for the responsible manager to investigate the working conditions of the entire work group, the business and the company when employees work remotely. The checklist is a basis for the responsible manager and work environment representative at the safety inspection. To support this, there is also a checklist (fillable PDF) to have as a basis for dialogue between manager and employee about the conditions for each one. The PDF is available at prevent.sedistansarbete.
1. Are there effective information and communication channels for employees regarding the activities?
2. Are there frequent reconciliations between managers and employees?
3. In reconciliations between manager and employee, you talk about the employee's situation.
a) What has been your experience of working remotely?
b) What are the routines for a working day? (e.g. getting started in the morning, taking breaks, getting out and ending the day?)
c) Where to draw the line between work and recovery?
d) What is workload?
e) Work performance?
4. Does every employee have a plan for the work content in the short and long term?
5. All employees have the conditions they need to be able to perform.
a) What tasks require concentration?
b) Are you referring to creative tasks?
6. Do all employees have contact with colleagues throughout the day?
7. Do all employees have tasks where others are involved, e.g. through collaborations or as a sounding board?
8. When using digital tools for collaboration, video conferencing, and chat
a) Do the employees have sufficient technical competence?
b) Can employees carry out their internal work with colleagues?
c) Can the employees perform their work with external customers and contacts?
9. Have workers received sufficient information or training on how to work to avoid musculoskeletal disorders in the body?
10. Is there encouragement for workers to diversify? For instance, by changing working positions, but also between telephone, email, and video meetings, as well as being indoors and outdoors?
11. Do employees take short breaks in movement during prolonged work in front of the screen?
12. Can breaks for, for example, movement, reflection, or recovery be taken between digital meetings?
13. Can digital walking meetings be conducted?
14. Is the ergonomic design of the computer workplace investigated in teleworking?
15. Workers have access to?
a) External display? -> External monitor?
b) Do you mean an external keyboard and mouse?
c) Wireless headset? -> Trådlöst headset?
d) Are you looking for an office chair with adjustment options?
