Personal assistance - Prevent Checklists

	Document name
		Personal assistance
Area/location	Date
	Invalid Date
Approved by	Participants

Description	The list is based on the following regulations
The checklist includes questions about the organisational and social work environment, physical work environment, and environmental protection. Please note that there is also a checklist specifically for infection risks based on the swedish work environment authority's statute book 20184.	AFS 2023:1 §9 AFS 2023:2 2§7 AFS 2023:10 6§8 AFS 2023:12 6§17

Organisational and social work environment

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
1. Is there a clear distribution of work environment responsibility, governance, and resources (for the job)?
2. Has the need for knowledge and training for managers and supervisory staff been clarified and addressed?
3. Are work environment aspects considered when organizing changes to work?
4. Are new employees, temporary staff, and staff with new tasks given a good introduction that includes the work environment?
5. Are there procedures for medical check-ups during night work?
6. Are the risks of ill health and accidents investigated, assessed, and managed continuously, considering the physical, organisational, and social work environment?
7. Is the possibility of getting home safely after an on-call shift taken into account?

Organisational and social work environment

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
8. Is it clear what is included in the assigned tasks and what is not to be included?
9. Is knowledge provided about the users' needs in the organization and planning of the work?
10. Is there a good balance between the demands of the work and the employees' access to support and help for the implementation of the work?
11. Can employees influence the organization and implementation of their own work?
12. Is there an opportunity for further education for specific tasks or user needs?
13. Are performance appraisals conducted on a regular basis?
14. Is there an opportunity for supervision in conflict and other difficult situations?
15. Are there clear procedures for dealing with violence or threats, depending on where (at home, away) the situation arises?
16. Are there specific procedures for providing rapid care, assistance, and support after employees have been exposed to threats or violence?
17. Is there preparedness to handle emergency situations during weekend, evening, and night work?
18. Are violations and conflicts handled as soon as they arise?
19. Are there routines for psychological and social crisis management in the organisation?

Physical work environment

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
20. Is the user's home adapted in terms of premises and space so that both the user's needs and the employee's work environment needs can be met in an appropriate way?
21. Is the lighting sufficient for all tasks?
22. Is information provided about the importance of space and aids for heavy lifting?
23. Are users and relatives involved in the decisions about which tasks should be performed and which should not be performed?
24. Is the working climate good – even during extra hot or cold periods?

Ergonomics

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
25. Is there enough space when moving from bed, shower, toilet, in an elevator, through doors, and the like?
26. Is there a need for equipment or aids to enable the tasks to be carried out safely, without the risk of injury?
27. Is education and training in transfer techniques provided regularly?
28. Is there enough space available where assistance is required for moving?
29. Is training in work techniques provided when new employees are hired and when new equipment and aids are introduced?
30. Is there access to advice and support for the employee when the body signals overload?
31. Do co-workers have knowledge of the risks of inappropriate working postures?
32. Has the protective equipment been tested for the individual?

Hygiene and infection control

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
33. Are there documented and dated hygiene routines?
34. Is there a risk of tuberculosis, jaundice, HIV or other serious infection?
35. Are there procedures for action in the event of a puncture or cut injury?
36. Are there containers for cutting and sharp waste?
37. Are incidents where staff have been exposed to infectious agents in risk classes 3 and 4 documented? (Examples of infectious agents in these risk classes are HIV and TB bacteria.)

Safety

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
38. Is the employee trained in L-ABC and CPR, and is the training up to date?
39. Can the employee drive a car for work in a safe manner? (For example, is the vehicle well maintained, is the driver rested, is a seat belt used, is speed adjusted according to circumstances, and is the vehicle being driven legally?)
40. Have the employees been informed about the guidelines for road safety?
41. When handling the user's medications.
a) Are there procedures for safe handling?
b) Are the procedures safe even if there is a risk of user abuse?
42. Have you conducted a risk assessment for evening and night work in combination with working alone?
43. Are there any assault alarms or personal GPS devices available if needed?
44. Is there early psychological and social support in the company in the event of a crisis?

Occupational disease or work-related injuries or ill-health

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
45. Have incidents, occupational accidents and occupational diseases been investigated, followed up and measures taken?
46. Is there sufficient knowledge about the risks of musculoskeletal disorders and musculoskeletal disorders?
47. Is there knowledge about the risks of ill-health due to too high a workload?
48. Is there sufficient knowledge about the risks of eczema, allergies, and other hypersensitivity reactions?
49. Are there procedures for reporting incidents, occupational accidents and occupational diseases?
50. Are there procedures for immediate notification to the Swedish Work Environment Authority in the event of death, serious personal injuries, injuries that have affected several people at the same time or serious incidents?
51. Is www.anmalarbetsskada.se or any other system used for reporting work-related injuries or ill-health?
52. Are there policies and procedures for rehabilitation and work adaptation?

Environmental protection

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
53. Are there procedures for how hazardous waste, such as infectious waste and needles, should be handled?

Other Here you can note risks that need to be addressed that are not included in the checklist

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More checklists can be found at www.prevent.se/checklistor