Personnel - Hiring company - Prevent Checklists

	Document name
		Personnel - Hiring company
Area/location	Date
	Invalid Date
Approved by	Participants

Description	The list is based on the following regulations
When you hire temporary staff, you and the staffing agency have a joint responsibility for the consultant's work environment. You and the staffing agency must reach an agreement about who is responsible for what. Use the checklist to ensure that responsibilities do not fall between the cracks. Your systematic work environment management must include the consultant as well. The checklist uses the terms "consultant" and "temporary worker" synonymously.

Before the temporary worker starts

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
1. Have we been forthcoming with the staffing agency about the tasks the consultant will be performing?
2. Have we been clear about the skills needed for the assignment?
3. Have the tasks to be performed by the temporary worker been risk-assessed?
4. Have the identified risks been addressed or included in an action plan?
5. Have staffing agencies been allowed to review the risk assessment for the consultants' tasks?
6. Have we designated a person or persons at our company to be responsible for the consultants' onboarding, and for ensuring that it is carried out?
7. Have we prepared for the consultants' arrival? For instance, by providing a computer, telephone, protective clothing, personal protective equipment, workstation, changing facilities?
8. Have other affected employees been informed of the consultants' arrival and tasks?
9. Will the temporary worker be performing tasks requiring a medical check?
a) Has the responsibility for the medical check been clarified with the staffing agency?
10. Will the temporary worker be performing tasks requiring the issuance of written authorisations by us?
a) Have we verified that the temporary worker possesses the documented knowledge required?
11. Is there a procedure for informing staffing agencies of an accident or serious near-accident affecting temporary workers?

During the temporary worker's time with us

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
12. Do we implement and follow up on the onboarding?
13. Have we informed the temporary worker of risks at work and how to handle them?
14. Have we ensured that the temporary worker has received and understood instructions regarding serious risks?
15. Have we informed the consultant about who they should turn to for assistance and support when it comes to managing their assigned tasks?
16. Have we informed the consultant about who they should contact regarding work environment issues?
17. Have we informed the consultant who is the appointed work environment safety representative?
18. Have we clearly communicated to the consultant which tasks need to be prioritized when working under time constraints?
19. Is the consultant put on an equal footing with our own employees in terms of e.g. workload requirements, work rate requirements, and other working conditions?
20. Are our temporary workers included in the financial penalties for staff information sessions, coffee breaks, and workplace meetings?
21. Do we coordinate with the staffing agency in cases where we want to modify, increase, or assign completely new tasks to the temporary worker?
22. Have we reached an agreement with the staffing agency regarding which procedure is to apply for any overtime (additional hours)?

After the temporary placement

Question	Yes	No	N/A	Risk assessment:			Risk description
				Low	Medium	High
23. Have we evaluated and drawn lessons from the consultants' time with us?

Other Here you can note risks that need to be addressed that are not included in the checklist

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